Showing posts with label Seminar. Show all posts
Showing posts with label Seminar. Show all posts
Producing an Audio Transcription of Your Teleseminar
A teleseminar is basically your ordinary seminar brought to the telephone lines. In your ordinary seminar, you will need to book a venue, feed your guests or participants, book your speakers, pay for your speakers’ transportation costs, ensure that your speakers are comfortable, get all your speakers’ presentations in order to make copies for the audience, and ensure that everything that you planned is indeed proceeding smoothly.Thanks to technology and advances in communication research, however, you can now have people gather virtually: they can get to their telephones, dial a number, and listen to your presenters over the phone.
This can make it cheaper for you to hold a seminar, but it also entails additional work for you. First, you will need to book speakers who are engaging, have great voices and can carry through what will be a phone speech to a lot of people. You will also need to have the infrastructure in order to do this: a telesminar will need a bridge line, which will allow a lot of people to contact you.
Second, you also need to have a question and answer portion to your event, as with most seminars, and this can be difficult to control if your questions come over the phone and you cannot see if the questioner is most likely disruptive. Third, you need to record everything that happens, and you will therefore need transcription equipment to carry your work out.
An audio transcription of your teleseminar will allow you to not only keep records of what happens, but give you a chance to see how your future teleseminars can be developed and improved. Moreover, an audio transcription can be valuable to people outside your company: it can be used as a basis for research in communication, as a way to substantiate reports of progress to your donors, and as a method of informing your clients on developments in your products and services and how you have addressed any issues put forth by your target audience.
Here are a few tips for producing your audio transcription:
- First, you need to understand that you need to record your event, and you need to take the details of the teleseminar down. This means that you will need to plan your event not just for what happens before and during, but way after. Who are you going to hire to transcribe the teleseminar? How much time are you going to give the transcriber to finish the transcription?
- Settle the names of your speakers early on so that you do not have to keep on checking back with spellings.
- Be accustomed to the unique voices of your speakers. When you get hold of the audio file, you may not be able to distinguish amongst voices if you do not know your speakers well enough.
- If you have a budget, shoot a video of the teleseminar (note that this is useful only if you have all your speakers in one room). If you cannot distinguish among voices in the teleseminar, or if you cannot make out the words, you might be able to consult the video and see if you can improve your transcript.
- Know your agenda by heart and have it next to you as you do your transcription. This can actually help you distinguish what is being said if you have an idea what is going on.
- Do not be afraid to ask for help from your speakers. Touch base with them early on and ask if they can be contacted for assistance if their voices come out garbled on the recording.
- Check all audio recording equipment a day or two before the teleseminar to make sure that they are working.
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Teleseminars versus In-Person Seminars: Which is the Better Choice?
In-person seminars are the conventional way to make presentations and it’s a marketing strategy that has been used by businesses for many years already. An in-person seminar, however, isn’t all that easy to plan and conduct, and that’s why people have tried to come up with alternatives to them. One such alternative is a teleseminar.Why Teleseminars Can Be the Better Choice
Teleseminars and in-person seminars both have its own pros and cons, but certain cases make teleseminar the better choice. Here are a few reasons why businesses may opt for a teleseminar instead.
Lower Overall Costs
First of all, travel expenses are immediately reduced to zero and this goes for both the teleseminar host and guests. Phone services will enable the teleseminar host meet with his guests, making it unnecessary for both parties to incur traveling expenses. This time around, a world tour can be conducted even straight from your home, and you owe everything to your good old phone. Other out-of-pocket expenses will be greatly reduced, if not completely eliminated.
If you usually charge fees for your in-person seminars, you can make admission fees either more affordable or profitable with teleseminars. Because you don’t need to rent a venue for a teleseminar and you’ll have to pay for fewer tools and services to make your teleseminar possible, your overall costs are sure to come down a few notches.
With lower overall costs, you can earn a more substantial profit even while ticket prices remain the same. If you wish to make your teleseminar more affordable and increase the number of attendants, you now have the means of lower your ticket prices. In some cases, and with proper advertising, you might even afford to make your teleseminar completely free!
Less Pressure
If it’s your first time to make a presentation, which situation would exert greater pressure on you: talking to ten people over the phone or having to face all of them together in a room and with you alone in the limelight?
A teleseminar is easier for the nerves, and if you have first-time marketers working for you, they stand to gain a more positive experience with a teleseminar.
Less Planning Time
A teleseminar is easier to organize than an in-person seminar for various reasons. Food and drinks, for instance, usually represent a huge headache in seminar planning because you want something that’s affordable but delicious and one you can serve hot and ready in adequate quantities. When it comes to teleseminars, however, food and drinks are no longer your concern. You can schedule a timely break in your presentation, but you can’t serve them food and drinks over the phone, can you? You may have to entertain them during break time, but there are many ways to keep your guests entertained without spending a dime.
Other problems that usually beset in-person seminars are not applicable to teleseminars. These include but aren’t limited to malfunctioning visual presentation tools, seating arrangements, and size and appearance of venue.
As you can see, holding a teleseminar may be a better choice if you’ve a smaller budget or you have less time to plan your presentation. But why make a choice if you don’t have to? You stand more to gain if you can afford to offer both an in-person seminar and a teleseminar to prospective clients so why not do that?
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Scripts to Use When Producing Teleseminars
If you are into Internet marketing, then you may have heard of the teleseminar. A teleseminar allows you to have a seminar over the phone lines, saving you the time and money associated with having to book speakers, inform potential attendees and participants about your event, and keeping the seminar running live and on time.
A teleseminar will also save your participants money: they only have to worry about their telephone fees, if any, and they do not need to make reservations at hotels or incur transportation costs to attend your event.
A teleseminar, however, is much like any other major brick and mortar event. You will need to inform participants that you have something going on and that you would like them to participate in it. You will need to book your speakers and make sure that they are able to get to your phone and talk to your participants, not to mention talk clearly and succinctly so that you can keep within your running time.
You will also need a short, manageable running time. After all, not all your participants will have the energy and time to stay on the phone for hours.
In order to keep to your running time, you will need a logical agenda. For this, you will need a schedule and a script of sorts. This script will allow you to say what you want at the time that is most suited for your strategy. When making your script for your teleseminar, take note of these tips so that you do not get lost:
- Establish the purpose of your teleseminar. Are you using it to promote a product or service? Are you using it to train people? Are you seeking to teach or inform? Remember this purpose and allow it to guide you in writing your script. This may sound like obvious advice, but it is important: people tend to mix up so many different purposes to a seminar that it looks more like a mishmash of information than something useful to its participants.
- Make sure to have a feedback or question and answer portion. There will be customers who need to know more about your product or service, or people who are curious as to what you have to say about an issue. If you are holding a teleseminar with press people involved, you can expect them to start asking you a lot of questions. Make sure, moreover, that you have control over the question and answer portion: some people can hog the phone lines and annoy other listeners, while some speakers may not be too comfortable with answering questions.
- Have an expert in a field related to your product or service at your teleseminar. Having just one person talk can make a seminar not only feel boring, but sound boring at the outset when you are going to market it. Make sure that this speaker is available on the day of the seminar and is comfortable with the script that you propose.
- If you have an ebook, make sure that there is space on the script to get passages from it and refer to it. Avoid ordering people to simply buy your ebook. Make your ebook look like a reference material instead in order to show how useful it can be.
- Have a well-defined outline for your teleseminar, and keep to this outline for the seminar. It will guide you not only in keeping to your time, but in transcribing and recording the seminar later.
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What Are Webinars?
As the name implies, webinars are seminars which are web-based. They are also referred to as online workshops or online seminars. Webinars have many uses such as building a brand, generating sales leads, training groups of people, press conferences, corporate announcements and focus groups.Webinars are similar to conference based seminar; the only difference is that the participants listen to the audio through telephones and view the presentation by their web browser. The main feature of webinar is the interactive element which is the ability to discuss, give and receive information. It is different to “webcast” which doesn’t allow interaction between the audience and presenter.
Numerous companies have started offering webinar as an exchange to the traditional face-to-face seminars. Companies are acquiring the advantages that webinars give. These vary from flexibility to cost efficiency. Participants will not have to travel just to attend a seminar; they can learn on the comfort of their homes and their most convenient times. Other benefits are cost reduction, ability to reach much larger audience, lets future playback and can be recorded digitally.
Companies can save a lot from traveling budget and other expenses relative to trainings. A computer, an internet access and a phone line are just the items needed to attend a webinar. Materials like handouts can be printed and are downloadable and can be maintained as reference file.
Webinars also help marketers reach larger audience immediately. The geographically scattered colleagues may be able to work and collaborate as a team. Announcements can be posted to all the employees no matter where they are. Attendees and presenters can collaborate and interact through Q&A, document sharing and live polls; thus attendees can easily participate and learn from the activity.
The usual model for a webinar may be to offer a 5 week course and during which diverse lecture and module is uploaded on a specific day, for example, Monday. Registrants will have 1 week to take in the information.
If you are not into webinar hosting, you can just attend or let your employees participate on one. There are those with reasonable price and some are offered free. There are those which can be viewed and archived on demand. The archived webinars are made available for the viewing public; this can be accessed at Archived Webinars Page.
Looking for a webinar to attend will take a little research. If you’re always receiving invitations to online seminars, wait for the provider’s broadcast of an event. Also keep your eyes on upcoming webinars on trade magazines. Check websites for any webinars that have appealing topics since technology and universities are holding them.
Before registering on a webinar, do your homework first. Research the credentials of the presenter and the costs accompanying it. Even if the online seminar is free, try to analyze if it will be worthy of your and your subordinate’s time.
At first glance, webinars may seem less effective and meeting a person is better. But in various ways, the discussion group is a more effective method of communication. The discussion boards allow exchange of knowledge and information wherein the speaker also participate. The discussions are maintained online and anyone can review it anytime; this will let information propagate in many ways physical meeting cannot.
Webinars are fastly becoming the latest choice in web conferencing. Through its accessibility and low cost, companies can hold interactive meeting. Take advantage of the internet communication through attending or having your own web based seminars. You can also let your employees attend them for their development. Just do your research first and let your webinars help you with your success.
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